Legal Administrative Assistant

Our Property Department continues to grow, and due to the increase in client instructions, we are looking to recruit a Legal Administrative Assistant to support the wider team at our Blyth office.

Key Responsibilities

• Provide day-to-day administrative support to fee earners, including managing
  diaries and arranging meetings
• Prepare, amend, format, and proofread legal documents and correspondence
• Open, maintain, and close client/matter files ensuring accurate filing and
  version control
• Handle inbound and outbound communications (telephone, email, post), including
  meeting clients at reception, taking clear messages and responding
  professionally to all
• Copy typing
• Assist with basic billing and financial administration, such as generating bills in
  line with internal procedures and providing payment links to clients
• Use document production and workflow processes within our case management
  system and other digital residential platforms
• Provide property quotes through Hoowla
• Submit property searches
• Use the Land Registry portal
• Ensure client information is correctly updated on InfoTrack and Osprey
• Update Estate Agents
• Cover the reception switchboard (on an ad hoc basis) over lunches and/or annual
  leave/sickness
• Process card payments
• Assist with archiving finalised Wills for the firm
• Complete any training courses arranged online or in person
• Comply with confidentiality, data protection, AML/client due diligence processes,
  and firm policies at all times
• Undertake general office administration including scanning, copying, archiving
  files

Skills and Competencies

• Excellent organisation skills, with the ability to prioritise and manage multiple
  matters
• High attention to detail with strong proofreading and document formatting
  capability
• Good speed and accuracy when typing
• Clear written and verbal communication, with confident telephone manner and
  client service focus
• Discretion and professionalism when handling sensitive and confidential information
• Strong IT skills, including Microsoft Word, Outlook, Excel
• Ability to work effectively both independently and as part of a team, using
  initiative to solve problems
• Calm under pressure and able to meet deadlines in a fast-paced environment

We are not in a position to offer any work experience opportunities at this time.